› Suppliers and supplier maintenance › Edit a supplier site

Edit a supplier site

Depending on your configuration, you may be able to edit the supplier site information when you create an invoice. If your supplier has recently relocated, for example, you can update their address information as part of the invoice entry process.

  1. Begin to create an invoice manually. See Create an invoice manually.
  2. On the Select Supplier page, select the <Supplier Name>.

    The Supplier Site page opens.

  3. Click the Modify icon next to the Supplier Site you want to update.

    The Edit Supplier Site page opens.

  4. Edit the supplier site information and click Save.

    The New Invoice Header page opens.

  5. Enter the rest of the data for this invoice header and click Save.
  6. Enter the invoice lines. See Create invoice lines.
  7. Submit the invoice. See Submit invoices.

    SSI automatically sends a request to the Accounts Payable department to edit the supplier site. The status for this invoice Status becomes SUPPLIER MAINTENANCE. See Request invoice status. After Accounts Payable edits the supplier site, you may receive an email alert.

  8. Check the invoice status. When the invoice status becomes SUPP MAINT COMPLETE, you can continue to process this invoice.

    If Accounts Payable rejects the request, the status becomes SUPP MAINT REJECTED. Contact your Accounts Payable department.

  9. Edit the invoice to use the new supplier and site. See Edit an invoice for more information.
    1. On the Edit Invoice Header page, look for the (New) flag on the Supplier Name and Supplier Site fields.
    2. Click Edit Supplier. The New Supplier page opens and a Supplier List button appears at the top of the page.
      CAUTION:

      Do not click Save on the New Supplier page. Use the Supplier List button at the top of the page.

    3. Click Supplier List to open the Select Supplier window.
    4. Select the new supplier.

      The Supplier Site window opens.

    5. Select the new Supplier Site.

      The Edit Invoice Header page opens. After you select the supplier, SSI removes the (New) flag.

  10. On the Edit Invoice Header page, click Save.

    The Invoice Overview page reopens.

  11. Resubmit the invoice. See Submit invoices.