Enable the billing code prompt

If billing codes are enabled on the Equitrac Server, you can determine when the billing code prompt appears to the user on the MFP. There are two options—after user identification, and at job release.

  1. Open System Manager, and go to Configuration > User interaction > Session flow.


  2. Select one or both billing code prompts.
    1. Prompt for billing code after user identification (at copiers) - Typically used in workflows where only copy and scan are used. The billing code screen appears right after the user logs in, and before they can access any copier function (including copy, fax, scan, and job release).
    2. Prompt for billing code at job release (at copiers) - Used to set billing code behavior on legacy devices, this causes the billing code screen to appear after the user logs in, and again when they release one or more print jobs on the Follow-You screen. In the Ricoh PCC 5.1, this setting is ignored. To set up similar prompting for billing code at job release in the Ricoh PCC 5.1, do so within the Workflow.
  3. Click OK to save any changes.

You can override these server-side billing code prompts on a per device basis. Go to System Manager > Devices and select the embedded device to open its properties dialog box. Select either Default, Prompt or Do not prompt from the Prompt for billing code list.