Accessing the Device Functions

To access the copy, scan, or fax device functions, press Login & Access Functions on the Login screen.

Depending on the configuration of your printing environment, one of the following occurs:
  • The Canon MEAP device interface displays, and the Equitrac Embedded application unlocks the device keypad for access to copy, scan, and fax functions.
  • The Billing Details screen displays if billing codes are required.

If billing codes are required, do the following:

  1. Enter the Billing Code in the field provided.
    1. If the billing code you entered is invalid, or you don’t know the code, touch Search (if configured).
      Search is a configurable option, and only appears on the screen when configured through Web System Manager. The Search button is active only when the Billing Code field is selected on the screen. The Search function is only available when embedded device is connected to the Equitrac server.
    2. Enter the criteria in the Search for field, then touch Search.
      The screen updates with up to the first 100 codes that match your search. Use the Up/Down arrows to browse through billing codes.
      The billing code search only looks for codes that start with the characters entered in the Search for field. For example, if you enter “acc” as the search criteria, only the billing codes that start with those letters display in the list.
    3. Select the correct billing code, then touch OK to apply the billing code to the current job and close the Billing Code search screen.
  2. If configured, select whether the job is Billable or not.
    This option determines if the transaction is billed to a user, group, or department, or if it is only entered into the system for reporting purposes.
  3. Touch Next to continue to the Canon MEAP main menu.
    The billing code is validated when you touch Next. If you searched for a code and selected it from the list, it is validated immediately, and the description is displayed beside the code field.
    Note: If an account is configured with only one available billing code to charge against, and billing codes are required, then that code is automatically selected and the Billing Code screen does not appear.
    Once the device validates the billing information, the Canon MEAP device interface appears and the Equitrac Embedded application unlocks the device keypad on the front panel for access to copy, scan, and fax functions. You can then conduct your session without needing to interact with the embedded application.
  4. Press Log Out to end the user session.