If billing codes are configured, the Accounting/Billing
Code screen opens before a user accomplishes a task. The code entered here
applies to copy and scan jobs. If overrides for Follow-You printing are enabled, a billing
code which overrides the first can be entered and upon job release in the Follow-You
Printing screen.
Note: If an account is configured with only one available
billing code to charge against, and billing codes are required, then that code is
automatically selected and the Billing Code screen does not appear unless the "Billable"
option is enabled.
In the Billing Code field enter the billing code, if
required.
If you do not know the code, select the Search button, represented by a
magnifying glass icon. An onscreen keyboard displays, allowing you to enter search
criteria. The keyboard can be dismissed to select from the resulting list of
billing codes if it covers some of the results. The list initially contains all
billing codes, and then narrows to a subset based on the search criteria entered.
The list contains the first 100 codes that matched your search. Use swipe gestures
to browse through billing codes and select the correct code, which then populates
the Billing Code field.
If configured, select whether the job is Billable or not
by tapping the check box.
This option determines if the transaction is billed
to a user, group, or department, or if it is only entered into the system for
reporting purposes.
Select Done to continue.
If the Billing Code validation is enabled, the billing code is validated when you select
Done. If you searched for a code and selected it from
the list, it is validated immediately. Billing code validation is set in System Manager > Configuration > Session Flow > Validate Billing Codes.
Note: If the billing code you entered is invalid, try performing a search
and selecting the code from a list instead.
