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How to use the DocuWare Cloud component

The DocuWare Cloud component allows users to submit the documents and their associated metadata to the DocuWare Cloud archives.

The following use-case describes a typical scenario for capturing documents and routing them to DocuWare Cloud.

Capture the scanned documents from the FTP server, convert to the searchable PDF and send the resultant PDF documents to the DocuWare Cloud archive.

  1. Create a workflow with the FTP Poll capture component, the Barcode component, the OP OCR component, and the DocuWare Cloud route component.
  2. On the General tab of the DocuWare Cloud component, set the connection and the file cabinet (and/or basket) where you want to route the document into.
  3. Set the metadata of the routed documents on the Fields tab of the DocuWare Cloud component.
  4. Configure the other components in the workflow.
  5. Run the process.

The user scans a batch of documents with barcode cover page that describes the field attribute for each document. The documents are then placed in the folder that is accessed through FTP. Now, when you start a process:

  • FTP Capture component polls the scanned document with a predefined schedule.
  • Barcode component reads the barcode value out of the cover page while splitting the scanned batch into separate documents.
  • OP OCR converts text in the scanned documents into searchable PDF content.
  • DocuWare Cloud route component delivers the searchable PDF documents to the DocuWare Cloud archive along with the corresponding metadata.