Authorizations
Authorizations are set for vendors and groups. By default, the users assigned to the vendors and groups receive the corresponding authorizations. Buyer admin users get authorizations from the group, and supplier users from the vendor.
Authorizations can be set by administrative users on the document type level and activity level.
Document type level
Authorizations on document type level are set for groups and buyer admin users. This authorization level defines the Worklist nodes that are available for the users, and it allows to restrict the users of a group to specific document type-related actions; for example, view the documents of a certain company code.
The following document types can be authorized.
-
Invoices
-
Purchase orders
-
Vendor master data
-
Vendor master change requests
Activity level
Authorizations on activity level are set for vendors and supplier users. You can set the authorizations to activities that are performed with the documents. For example, create invoices, submit invoices to the ERP system, attach images to invoices.
The following activities can be authorized for each document type.
|
Activity |
Description |
|---|---|
|
Admin |
Administer vendor master data. For example, activate and deactivate a vendor |
|
Attach |
Upload attachments to documents |
|
Audit trail |
View the audit trail for documents |
|
Enable duplicates |
Select to enable invoice creation with reference numbers from rejected invoices
In bulk mode, duplicate checks are skipped to improve performance.
|
|
Change |
Change documents |
|
Create |
Create documents |
|
Delete |
Delete documents |
|
Dynamic discounting |
Apply dynamically discounted payment terms |
|
Submit |
Submit a draft invoice to the SAP system |
|
Workflow |
Trigger a workflow |