Definition
There are two different types of database lookups:
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Query lookups use values from certain index fields to run a query in the selected database table, or view and return only records matching those values.
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List lookups return all the records from the selected row within a table or view. From the returned records, the user can select the record to be used to populate the selected index fields.
Name is the name of the current database lookup definition.
The Provider can be one of the following:
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Delimited Text Files (for example, CSV)
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FileBound
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FileBound List
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IBM DB2 (AS400 or MVS)
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IBM Informix Dynamic Server
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Microsoft Access
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Microsoft SharePoint Choice Field
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Microsoft SharePoint List
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Microsoft SharePoint Person/Group
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Microsoft SharePoint Term Set
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Microsoft SQL Server
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ODBC Compliant Databases
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OpenLink Virtuoso Server
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Oracle
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Xero
With the exception of OpenLink and ODBC, the program connects directly to them without any further configuration, which is presented in the configuration screens of the program. Some databases require a client application to be loaded on each computer connecting to that database. Consult with the database provider for more information.
Next to Configuration, click the Setup button to configure the lookup.
In the dialog box that opens after clicking Setup, another Setup button might show up that needs to be clicked.
Outlined below is the provider information needed for configuration.
Provider | Instructions |
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Delimited Text Files (for example, CSV) |
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FileBound |
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FileBound List |
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IBM DB2 |
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IBM Informix Dynamic Server |
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Microsoft Access |
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Microsoft SharePoint Choice Field |
Authentication type: Basic Authentication Select this radio button at the top of the configuration window and then configure the following fields: Site version: Select the version of SharePoint to use. Support for SharePoint versions older than 2013 is deprecated. Site address: Enter the complete site address. For example: http://sharepoint.company.com. User name: Enter the username of the site collection administrator (preferred) or any other administrator. Domain: Enter the domain of the SharePoint site. Note that this setting is disabled for SharePoint Online (noted below), because the domain is fixed. Advanced: Opens the dialog box for the advanced settings.
Password: Enter the password of the site collection administrator (preferred) or any other administrator. Use the Test Connection button to ensure the connection is successful. Authentication type: Connection Profile Select this radio button at the top of the configuration window and select a preconfigured SharePoint Connection Profile. For more information, see Connecting to SharePoint SharePoint choice field selection:
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Microsoft SharePoint List |
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Microsoft SharePoint Person/Group |
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Microsoft SharePoint Term Set |
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Microsoft SQL Server |
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ODBC Compliant Database | Select a predefined system DSN. |
OpenLink Virtuoso Server |
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Oracle |
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Xero |
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In the Field mappings grid, you can map the index fields defined in Capture Profile: Indexing with the fields defined in the selected database table.
Icon | Description |
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Opens the Lookup Field Selection dialog box, where you can map the selected field. |
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Clears the selected field. |