General

The Default value of an index field can be a predefined value selected from the list below or a value entered manually.

The following predefined values can be selected:

• Today's Date: mmddyyyy (as defined in the local system)

• Today's Date/Time: mmddyyy.hhmmss (as defined in the local system)

• Capture Profile Name: The name of the capture profile

• User Name: The name and domain of the logged in user (Example: PSIGEN\scanner1)

• User Name (No Domain): Only the name of the logged in user (Example: scanner1)

• User Display Name: The display name for the profile of the user (Example: Scanning User)

• Capture Station: The name of the station used to capture the batch

• Batch Name: The batch name

• Folder Separator Value (folder index fields only): The value used to separate the folder (usually a bar code value)

• Document Separator Value: The value used to separate the document (usually a bar code value)

• Folder Name: The name of the folder

• Folder Number: The number of the folder relative to the batch it is contained in

• Document Number: The number of the document number relative to the batch it is contained in

• Document Page Count: The number of pages in the document

• Import Filename: The Windows filename including its extension

• Import Filename (No Extension): The Windows filename without its extension

• Import File Path: Shows the file path if the import source is from a local or a mapped drive

• Import File UNC Path: Shows the file path if the import source is from a network location

• Import File Directory Path: Shows the file directory path if the import source is from a local or mapped drive

• Import File Directory UNC Path: Shows the file directory path if the import source is from a network location

• Import File Create Date: The date when the file was created

• Import File Create Date/Time: The date/time when the file was created

• Import File Modify Date: The date when the file was last modified

• Import File Modify Date/Time: The date/time when the file was last modified

• Import File Page Number: The page of the imported document

• Import Path Elements (1–10): The path elements of the file

  For example: C:\Images\best buy\sales orders\00001.tif. If the user selected "best buy" during the Import or Auto Import process, selecting Import Path Element 2 would place "sales orders" in the index field.

• Import Path Parent (1–10): The parent path elements of the file

  For example: C:\Images\best buy\sales orders\00001.tif. If the user selected the "sales orders" root directory during the Import or Auto Import process, selecting Import Parent Path Element 1 would place "Images" in the index field.

• Begin Bates Stamp (1–5): The position of the begin bates stamp value to put in this index field

• End Bates Stamp (1–5): The position of the end bates stamp value to put in this index field

• OCR Value: The default OCR value as recognized during the Capture/Import step.

• Begin Imprinted Value: The first imprinted value of each document

• End Imprinted Value: The last imprinted value of each document

For Input mask, many options can be selected to limit what the user can enter into the field when manually indexing. This feature provides a visual mask and forces manually indexing users to adhere to the defined format. Select a commonly used mask from the list or write custom masks with regular expressions.

Click the question mark button to see the complete list of options or see the following table:

Users can also escape the mask with {LOC} character sequence to indicate that symbols in the following table should be mapped to the associated symbols in the underlying culture settings.

Minimum length and Maximum length define the minimum and maximum length of only those fields with a data type of Text. If the length of the populated data falls outside these parameters, validation of the selected index field fails.

You can define a Custom value for the selected index field with the use of constants and/or a combination of other fields. Clicking Build Custom Value opens the Custom Index Values Configuration dialog box, where you can create a custom index field.

In this dialog box, you can use a combination of the following options to create a custom value:

• Field: Uses a current index field value.

• Constant: Uses custom input information.

• Math Symbol: Uses math symbols to calculate the custom value.

In multi-record indexing mode, where record types had been previously defined, each index field can be assigned to a specific Record Type or be shared among all record types.