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Add and configure embedded devices

Use the Web System Manager > Devices link to manually add an embedded device that is associated with a single physical device in Equitrac. For some manufacturers, the embedded device is automatically added during configuration of the MFP to communicate with DCE.

  1. In Devices, select Physical Devices and select a physical device from the list.
  2. Select Add embedded Device from Select Action drop-down list.

    3. The layout and options available on the Embedded device popup vary from device to device. Refer to the manufacturer-specific embedded guide for the list of available options and setup instructions.

  3. In the Definition section, select the manufacturer of the physical device from the Type drop-down list.
  4. Enter a Name for the embedded device. This is a required field, and an error message appears prompting to specify a device name if you click OK without naming the device.
  5. Enter a Description for the embedded device.
  6. The DCE server defaults to the current DCE host. Change the server, if necessary, by selecting another server from the list.
  7. The Version field is populated automatically once communication is enabled.

    8. Depending on the embedded device, a device Serial number and Administrator credentials may be required. Provide this information accordingly.

  8. For Xerox and Fuji Xerox devices, click the Initialize button under Device Initialization for account tracking to set the device parameters.

    9. CAUTION:
    These settings change the configuration on the device itself. If you change these settings, the Xerox device reboots whether the change is successful or not.

  9. In the Behavior section, choose how you want to track activities at the device. By default, the global settings are used, but you can Override the default tracking options for print, copy, scan and fax.
  10. From the Secure document release drop-down list, select how documents are released from the embedded device.
    • Prompt allows users to release documents through the regular configured workflows. Deselecting this releases documents automatically when the user logs in to the device.
    • Release first at login automatically releases the first document in the queue at login.
    • Release all at login automatically releases all documents in the queue at login. This does not automatically log the user out.
  11. Click Save to save these settings, or Cancel to close the dialog box without saving any changes.