Create user print rules

Complete this procedure to create user print rules.

Administrators can create user print rules after converting a basic print rules profile to an advanced print rules profile. Conditions and actions are configured.

From the User Print Rules Manager dialog box, click Add.
Enter the Name and Description for the rule.
Specify whether the rule will be enabled or disabled with the Enabled check box.
To always apply the rule, select the Always execute this rule (no conditions) check box.
If you select this check box, the When box is unavailable because no condition statements are needed. Continue with step 6.
If you do not want to always apply the rule, clear the check box and use the When box to create and manage the rule conditions. Multiple conditions can be created and organized into groups. A blue box is used to indicate a condition group. To create a rule condition, perform the following steps.
1. In the When box, click the <Target> link. Use the list to select the appropriate condition.
2. Click the Operation link and select the appropriate operation.
3. Click the Value link and select the appropriate value. The condition statement is completed.
4. To include additional condition statements or create groups of conditions:
  - Click a condition (inside the box) to enable the Add Condition and Remove Condition buttons for adding and removing condition statements.
  - Select a group radio button (outside the box) to enable the Add Group and Remove Group buttons for adding and removing groups of conditions. This step will also enable the Add Condition button for adding a condition to the selected group.
Under the Perform the following actions box, use the following procedures to manage actions.
- To create an action, click the <Action> link. Create actions provides more information on configuring actions.
- To create additional actions, click Add Action.
- To modify an action, click the desired action link or click the area next to the link and click Modify Action.
- To delete an action, click the area next to the link and click Remove Action.
- To reorder the actions, click the area next to the action link and click Move Up or Move Down.
From the Follow-on Action box, choose whether you want to continue processing rules or process no further rules.
Click OK to save the user quota rule.

Create actions

You can create actions to ignore Windows queue restrictions, override the Windows queue pop-up window, disallow printing, perform cost accounting, route to a specified destination, set the document owner, set the document state, and notify about quota management restrictions. The steps necessary to configure these actions types are listed in the following table.

Performs these steps to create actions.

Action	Description
To ignore Windows queue restrictions	Select this action if you want to display the client pop-up window rather than the pop-up window defined for a Windows queue. In the Perform the following actions box, click the <Action> link. Select Ignore Windows queue restrictions. No further configuration is required.
To override Windows queue pop-up	Select this action if you want to display the client pop-up window rather than the pop-up window defined for a Windows queue. In the Perform the following actions box, click the <Action> link. Select Override Windows queue pop-up. No further configuration is required.
To route to destinations	Select this action to add or replace a destination for a document. In the Perform the following actions box, click the <Action> link. Select Route to Destinations \| Basic. This opens the Select Destinations dialog box. Select a destination from the tree. Click the box at the bottom to indicate whether this address is to replace an existing address or added to the existing address. Click OK.
To disallow printing	Select this action if you want to disable printing for this user or group. In the Perform the following actions box, click the <Action> link. Select Disallow Printing. No further configuration is required.
To set a document owner	Select this action to specify the owner of a document. In the Perform the following actions box, click the <Action> link. Select Set Document Owner. This opens the User and Group Selection dialog box. Select the appropriate user or group in the grid. If the user or group you want is not listed, click More Users to search for additional users. See the Adding users and groups to Output Manager topic for detailed procedures on adding users. Click OK.
To set a document state	Select this action to change the state of a document. In the Perform the following actions box, click the <Action> link. Select Set Document State. This opens the Set Document State dialog box. From the drop-down list, select the appropriate document state: Hold or Ready. Click OK.
To notify about quota management restrictions	Select this action to specify that a user or group be notified about quota management restrictions and the notification method. In the Perform the following actions box, click the <Action> link. Select Notify on Quota Management Restrictions. This displays the Notify on Quota Management Restrictions dialog box. You can choose to notify the user or group using email, with a pop-up window, or both. To use email notification, select Notify via email. Select an email profile from the drop- down list or click the Browse button to manage profiles from the Manage Outbound Email Profiles dialog box. To use a pop-up notification, select the Notify via client pop-up check box. Click OK.