Departments tab

Use this tab to manage departments, which are network management entities used by LDAP and UNIX networks. You can specify a quota management profile to disable printing for a department under certain circumstances, set up a desktop client profile, and set a print balance for a department to control costs. Departments cannot be assigned security permissions.

Click an option you want to learn more about.

• Users tab
• Groups tab

Departments grid

From this grid, you can add and manage departments.

Full Name — Specifies the name of the department.

Quota Profile — Specifies the name of the quota management profile assigned to this department. The quota profile sets up restrictions based on the type of document, for example, precluding color printing and requiring that documents be duplexed. It is not required that all users in the department use the quota profile assigned to the department.

To select a profile, click the cell and select a profile from the list. To manage profiles, click the Browse button to open the Manage User Quota Profiles dialog box.

Desktop Client Profile — Specifies the name of the client profile assigned to this department. To select a profile, click the cell and select a profile from the list. To manage profiles, click the Browse button to display the Manage Desktop Client Profiles dialog box. The column is only visible when the Desktop Client is licensed.

Set Balance — Indicates whether a print allowance is assigned to users in this department. It is not required that all users in the department have an allowance or that they have the same allowance. From the Users tab, you can specify that a user not be governed by inheritance, that a user be assigned an unlimited balance (by not selecting Set Balance), or that a user have a different balance than the department.

Initial Balance — Specifies the print allowance for the department at the beginning of an accounting period. It is not required that all users in a department have the same initial balance. From the Users tab, you can specify that a user not be governed by inheritance, that a user be assigned an unlimited balance (by not selecting Set Balance for that user), or that a user have a different initial balance from the department. In addition, if you reset the initial balances of all department members, you can then choose whether to reset the remaining balances.

Refresh Period — Specifies the number of days in an accounting period.

Add button

Opens the Department dialog box so that you can add a department that is not listed.

Modify button

Displays the Department dialog box so that you can change information.

Remove button

Deletes the selected department.