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Equitrac features

  • Dual pricing creates a default or primary price list, and a secondary price list that applies under certain conditions. The primary price list is used to calculate the actual transaction cost, but the secondary price calculates another cost that is stored with the transaction for reporting purposes only.

    For example, Equitrac can be can configured to use primary pricing to charge the user for a print transaction, but use the secondary price list to track the cost the company pays to a printer leasing company for the job (many lease contracts stipulate a base cost per page).

  • Client Billing enables the use of billing codes. Billing codes are unique identifiers against which specific users can charge their jobs. Businesses that perform services on a per-client basis can use billing codes to track costs and accurately bill back to the client.
  • Color Quotas set per-user color printing page limits for printed and copied documents, ensuring that users stay within budget where color output is concerned.
  • Print-to-Me holds print jobs in a secure print queue and allows the user to release the print jobs to a compatible device, even across print servers. A user can select a particular printer when they submit a print request, then use any MFP embedded device, and redirect the job to a different compatible printer.
  • Secure Printing holds documents sent to print in a proprietary queue until a user releases the job via an MFP embedded device. This prevents situations where proprietary documents sit at the printer for all users to see until the user picks up the job.
  • Account limits enforce charging limits for any combination of user, department, or billing codes. Accounts must maintain a minimum balance to access devices for prints and copies.
  • Departmental pricing offers a variance of job pricing based on the department the user belongs to. Schools can offer all devices to all users, but can also subsidize pricing for users in specific a department.
  • Campus Card (also called Foreign Accounting System or FAS) enables integration with card payment systems. Equitrac currently integrates with Blackboard, CBord CS Gold and CBord Odyssey interfaces. Additionally, any system can be integrated with some development work using the Campus Card API as described in the Campus Card API Reference Guide.
  • Cashier allows staff to adjust balances on user, department, or billing codes. Similar to a library cashier, staff can collect money from Equitrac users and deposit the equivalent amount into the user’s paid account.